Superintendent of Schools – Recently a group of teachers, principals, assistant principals and Education Centre leaders met for one of our regular Administrative Procedure Advisory Committee (APAC) meetings. No matter what K-12 school division you look at, they will be guided by policy and procedures and RVS is no different. By documenting various processes about how we operate, it allows for consistency across our division and transparency.
About two years ago, the Board undertook a massive project to review their policy handbook. In the end, the Board kept about 25 of the former policies, while nearly 200 former policies were changed to be administrative procedures (AP). What is the difference between a policy and procedure? Policies are the work of Board and needs Board approval to add, modify or remove any policy. The Board actually has policy about how it reviews and develops its own policies (Policy 10). Administrative procedures are in the “sandbox” of the Superintendent. Authority is delegated by the board to the Superintendent to create, modify and delete procedures. The Board gets to decide what topics or items it is delegating and which they want to maintain. The Board can choose to move a matter from procedure back to policy.
This APAC meeting was similar to others where we sit together and review, word-by-word, a selection of new or modified procedures. Various departments in the Education Centre bring to me various changes or, in some cases, new administrative procedures for consideration. If the change is minor, then I just approve the change and we post the changed AP to our website and make note in the next Replay or Essentials eNewsletter. For larger changes or new APs, I will often bring them to the committee for review. Each of the committee members brings a different lens to the review and that can be very helpful. Ultimately, the responsibility for administrative procedures remain with the Superintendent.